Data security: It’s everyone’s responsibility!

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Nowadays we live in a world where technology is developing rapidly and personal data security is a big concern as we all become more connected. As companies collect and analyze far greater volumes of sensitive data, it is more important than ever to ensure that data is safeguarded and secured.

Data protection legislation will fundamentally change in May 2018 with the introduction of the General Data Protection Regulation (GDPR), where companies across all EU member states will need to demonstrate systems and processes that document and ensure data security or face crippling monetary penalties.

High profile data breaches are sadly now commonplace – even institutions such as the NHS have fallen victim in recent times, with hackers using a variety of techniques to gain access to millions of sensitive patient records through system flaws and poor processes. Further, large companies such as Yahoo, Bank of Scotland, and Three have all been caught out with data breaches in the last few years.

Most common cyber-crime techniques

Techniques used by hackers are changing rapidly and becoming more sophisticated. Below are just a few examples of common practices in place today:

  • Voice phishing (“Vishing”) – A new form of cyber-crime where the victim is coerced to give up credit card and other sensitive data over the phone. Incoming call numbers are spoofed to look like, for example, banks or reputable companies. Tip – Never give out your card information, PIN number, or any other sensitive data over the phone.
  • Email spoofing – A very common technique is creating very realistic looking emails, designed to look and function almost identically to those from reputable organisations such as Apple or Amazon. The emails ask recipients to click links to, for example, install viruses and malware, or enter their personal information. Tip – do not click on emails you do not recognise, and be vigilant against any strange emails arriving in your inbox.
  • Crypto-locker (also known as “ransomware”) – Similar to the NHS case, this nasty software locks and encrypts your important data, offering users the opportunity to retrieve the data in exchange for a monetary payment. Tip – always have a separate data backup and keep antivirus software up to date.

The golden rule – data security is EVERYONE’S RESPONSIBILITY

Key to a successful data security process is the ethos that this is everyone’s responsibility and accountability. No longer should the security of data be delegated to an IT team or 3rd party supplier. All staff should be bought into the concept of secure data management and keep this at the forefront of everything they do. This philosophy combined with solid systems and processes makes it far more unlikely that a company will suffer a data or system breach.

Steps you can take now to ensure data security

Dynamic Edge are data security specialists and can assist you in safeguarding your systems and processes, for example:

  1. Perform a data audit
  2. Evaluate systems and data security processes
  3. Provide vigilance training

Chat with us today about how we can help you and your staff stay one step ahead with data security.

Dynamic Edge helps to raise £6,500 for Highland Hospice in Donnie Fraser Memorial Event

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A year on from the passing of Korrie founder and former Inverness Caley Thistle Director Donnie Fraser, some of the Dynamic Edge team have taken part in the inaugural “Donnie Fraser Memorial Trophy”. Competing in one of 18 teams of four on the day, the team took to the Castle Stuart Golf Links to help raise funds for Highland Hospice, which was a charity very close to the great man’s heart.

Since 1987, Highland Hospice have provided vital palliative care to patients with life limiting illnesses and who require specific treatment for difficult problems including pain and symptom control. The monies raised on the day have been committed to helping the Hospice’s local community in a number of ways, and planning has already begun for the 2018 Memorial Trophy

The Dynamic Edge team was made up of Rob Hamilton and Stephen Laurie with guests Robin Nairn and John MacLeod and although they did not quite rack up the impressive 101pts gained by 1st place Highland Insurance Brokers, they were honoured to be involved in what was a successful day in aid of a very worthwhile cause.

Robert Hamilton said “I met Donnie for the first time back in 2013; a highly respected business figure in the Highlands not only for his success in growing Korrie but also in his support for local charities and sport. It was an honour for Dynamic Edge to support this inaugural event for such a worthy cause and look forward to supporting it again in years to come.”

3 ways to use the cloud to your advantage – now!

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Increasing business efficiencies with online connectivity

Unless you’ve been living under a rock for several years, you will have heard people you know speak about the “cloud”. Of course, we’re not speaking about big white fluffy things in the sky, but rather a world of online connectivity which, if used well, can help to increase your business efficiencies. Here are 3 ways how you can use the cloud to your advantage, right now:

1. Microsoft Office 365

Picture the scene, you’re upscaling, new employees are joining your team and your IT team are hit with a backlog of software installation requests to get them up and running. Sound familiar? With cloud-based Office 365, the days of installing physical software on an individual basis are long-gone. Employees simply sign into the Office 365 cloud via a browser and download the most up to date software directly onto their own device. Once signed-in, staff can access their documents across all devices where Office 365 is installed, and new versions download and install in the background, saving time and money.

There are too many benefits to Office 365 to list, but here are some of our favourites:
Real-time, synchronised data: With Office 365, all of your emails, documents and files can be stored across all of your devices in real-time. With the software being cloud-based, all data is backed-up to the cloud, meaning no matter where you are or which device you are on, you can be up and running simply by signing in to your Office 365 account. Never before has working been so flexible!

Your IT team set-free: Setting up Office 365 is as easy as signing-in, downloading software and go. No more Microsoft Office product discs, expired serial numbers and employee installation schedules. Your IT team can now focus on the things that make a difference…

Collaborate between teams: Empower your staff to upload and share reports, presentations and projects with cloud-based tools such as SharePoint. Staff can create and access project folders and team collaboration microsites with ease – eliminating the age old “can you remember where I saved that?” question!

Speak to Dynamic Edge about how we can get you up and running with Office 365 with our tailored deployment solution.

2. Skype for Business

Open up your workforce to global and instant connectivity with Skype for Business. A simple but powerful tool, Skype for Business allows your workforce to instant message, video conference and share across your whole company in real-time with ease. Offices in multiple locations? Skype can tell you who’s online, where they are and when they are next available. Instant messages can be dropped with colleagues for quick answers when they’re needed and multi-locational video and voice conferences can be set-up in seconds with crystal clear sound and sharp video capability over your business network. Use Skype for Business to send files, screen share and co-present – saving time and travel costs.

Grab a coffee with Dynamic Edge and ask us about our Skype for Business integrations for your business.

3. Microsoft Azure

It’s not just Office that can be stored in the cloud. Whatever bespoke software or application your business uses for its specific needs, it can be stored in the cloud with the use of Microsoft Azure. Using virtual machines and networks, Azure can allow users to access the tools they need to do their job no matter where they are through a simple network connection. Whether it’s your company website, a bespoke monitoring system or something more complicated, we can help you virtualise it using Microsoft Azure.

Our team have migrated over 120 businesses onto cloud solutions to date, get in touch to understand how we can help you to realise the benefits of the cloud for your business.