Unlocking the full power of Microsoft Teams

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Many of us think of Microsoft Teams as solely a chat app or a place to make and receive video calls. However, it’s so much more than that. It has a long list of integration options and has the ability to work seamlessly with nearly any other Office app. Given its potential, Teams is a top choice for all businesses. 

Over the past 6 – 12 monthsTeams has seen a few notable changes. You can  muffle background noises, virtually raise your hand in a conference call to get the host’s attention and schedule appointments in combination with an integrated calendar. 

In addition, updates have also arrived providing features that are fairly common in other team messaging apps, such as tags, the ability to edit a message after posting it and the ability to pin channels you want to see at the top of your sidebar. 

Teams has started to develop quicker than other messaging apps. It has enhanced its integrated video conferencing service, called Meetings. You can now designate a host prior to holding a meeting. Attendees can choose the video feed they want to see and pin it to their view. It works for multiple speakers at a time. So, if you join a large group meeting and you want to keep eyes on your team lead and your manager, you can. 

Other recent changes include the integration of Microsoft Whiteboard to Teams; the ability to write one message and then post it to multiple channels and the option to make private or invite-only group channels. 

Teams can integrate with a long list of other apps and services, offering excellent integration with other Microsoft apps. With Office apps, Teams supports integrated real-time content creation with Office Online/Desktop Apps.  

3rd party applications can also be integrated with Teams. For example, you can connect it to Twitter, you can choose which accounts and hashtags you want to follow, as well as how often you’d like to see a summary of activity. When there’s activity on the accounts or for the hashtags, it appears in your Conversations feed.  

With other apps, such as those by Microsoft, you can pull them into your interface as a new tab. I connected to my Microsoft OneNote account, for example, and created a tab for a notebook. Clicking that tab reveals essentially my OneNote web account with the Teams interface wrapped around it. It’s completely interactive as if I had OneNote open in a browser tab. 

SharePoint Online & OneDrive For Business

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Continuing our ‘Get Modern with Microsoft 365’ journey, we have chosen to focus on two key applications that are perfect for enhancing productivity, collaboration and document management.  

SharePoint Online & OneDrive For Business 

SharePoint Online is a collection of cloud and web-based technologies that makes it easy for businesses to create, share, and collaborate more effectively. SharePoint has evolved significantly since it was first introduced. In a nutshell, it’s a web-based platform designed to enhance collaboration through cloud storage, file management and data sharing. 

The collaboration features within SharePoint Online can be used to: 

  • Publish team sites 
  • Share and sync files 
  • Work together on documents at the same time 
  • Always work on the current version of a file – you won’t get out of sync if someone else has changed a document 
  • Assign tasks and automate reminders 
  • Track deliverables 
  • Securely access files from anywhere with an internet connection 
  • Work on mobile devices 

With a variety of additional benefits built it through Microsoft 365, apps can be added easily to help you achieve more. These include: 

  • Shared calendars 
  • Photo libraries 
  • Wiki libraries 
  • Issue tracking 
  • Workflows for Office 365 
  • Surveys 
  • Announcements 
  • Contacts 
  • Discussion boards 

OneDrive for Business allows users to easily and securely store and access their own files from any device whilst protecting work through advanced encryption. It connects you to your personal and shared files in Microsoft 365, enhancing collaboration capabilities within Microsoft 365 apps. With OneDrive on the web, desktop, or mobile, you can access all your personal files plus the files shared with you from other people or teams, including files from Microsoft Teams and SharePoint. 

  • Files On-Demand 
  • Modern attachments 
  • Real-time team collaboration: Co-authoring in full versions of Microsoft Word, Excel, and PowerPoint 
  • Seamlessly connecting files to conversations 
  • Intelligent discovery with OneDrive Discover view 
  • Restore files easily 
  • Data loss prevention (DLP) 
  • eDiscovery 
  • Auditing and reporting 
  • Data encryption 

Please register here for our next webinar on Thursday 8th October 2020 at 11am. We’ll be covering these applications in more detail and show you how they work in practice.

Get Modern with Microsoft 365

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For businesses of all sizes, the productivity of its employees revolves around the basic office suite – email, calendar, word processing and spreadsheetsHowever, as the workforce has become more mobile, the basic productivity toolset has had to change and adapt. This is why Microsoft updated Office 365 to be a fully cloud-based collaborative platform ready to get work done wherever and whenever it is required.  

On 21st April 2020, Microsoft officially changed the name of its productivity suite from Office 365 to Microsoft 365. The applications included in the various versions of the productivity suite remain the same. However, alongside the standard applications we expect from a traditional Office 365 subscription, Microsoft 365 also includes Windows 10 Enterprise and Enterprise Mobility + Security. This means subscribers get access to a whole range of advanced applications and platforms. 

Microsoft 365 is a subscription service that provides users with the productivity applications necessary to get work done in the modern workplaceThanks to Microsoft 365’s cloud-based structure, the suite of productivity applications is constantly being updated and improved. 

Collaboration and communication are fundamental components of productivity in the modern workplace. Microsoft 365 provides the tools necessary to bring collaboration, communication and productivity to each individual in a business. 

Microsoft 365 is the go-to productivity suite for many businesses. As a leading IT Managed Service providerwe want to share with you everything we know about Microsoft 365. We have compiled a series of blogs and articles detailing the wide variety included apps and some handy tips and tricks to help you maximise efficiency within your business. 

 

The first 3 apps we are focussing on are –  

SharePoint:SharePoint empowers teamwork with dynamic and productive team sites for every project team, department, and division. Share files, data, news, and resources. Customise your site to streamline your team’s work. Collaborate effortlessly and securely with team members inside and outside your organization, across PCs, Macs, and mobile devices. 

PowerApps: For those situations when your business needs a specific app to do a specific job, there is PowerApps. Using simple development techniques, we can create sophisticated applications using features, procedures and processes found in Microsoft 365. 

Power BI: One of the most powerful tools any business can have, regardless of size, is reliable business intelligence (BI) gathering applications. Microsoft 365, through its Power BI application, provides businesses with a set of tools for collecting, sorting, and presenting business intelligence data. 

We’ll be exploring these applications over the coming days, highlighting the tangible benefits and showing you how they could drive efficiencies in your business. Used together, they can be very powerful.  

We will be hosting a webinar going into more depth how Microsoft 365 can boost your business. Sign up now

In the meantime, if you have any other question or would like to know more, please get in contact today!